Return to Title IV
If a student withdraws, drops out, or is expelled from the College prior to the end of a semester of enrollment, the Financial Aid Office will determine if the student must return any Title IV funds, even if the funds have already been credited in full to the student’s account. It is the student’s responsibility to inform the Financial Aid Office if he or she is withdrawing for any reason from the College prior to the end of a semester.
- Students who officially withdraw prior to completing 60% of the semester will have their financial aid prorated and any unearned funds returned. Students may owe funds to the Department of Education and/or John A. Gupton College.
- The official last date of attendance for students who withdraw will be determined by the students’ instructor in conjunction with the Admission’s Office.
- Upon official notification of a withdrawal by the Admission’s Office in which classes are removed and a “W” is placed on the student’s record, the Financial Aid Office will calculate in accordance with federal guidelines the amount of aid that must be returned or disbursed to the student. The Financial Aid Office uses Depart of Education software along with Federal calculation worksheets to calculate the earned and unearned funds per student.
- The Financial Aid Office will return any unearned portion of the grant and/or loan funds to the Department of Education. (This may cause a balance owed to the College which becomes the student’s responsibility).
- The student is informed by email of the required returns and the amount, if applicable, that is owed to the College.
- The College Business Office will send a statement of charges and billing information to the student after the withdrawal and removal of Title IV aid is complete.
- For Federal Stafford Loans, an email with Exit Counseling instructions is sent to the withdrawn student and any future scheduled disbursements for the aid year are cancelled.